Letter of guarantee as part of the document turnover of the organization

When creating an organization of any kind and any form of ownership in a local government body that is registering a legal entity, it is necessary to provide some documents, one of which is a letter of guarantee from the lessors. This is a common and widespread practice. The main reason for the existence of such documents is that the registered organization does not have the right to conduct any activity and sign treaties before obtaining the corresponding certificate. Therefore, to confirm that the activity of the enterprise will be exclusively carried out in the charter, a letter of guarantee from future suppliers, customers or lessees is provided.

In addition, that this document is widely used in the registration of a legal entity, it is used in other areas of activity. Of course, the general meaning of the guarantee letter is the provision of written promises (guarantees), a description of the intentions, conditions or actions that the sender will perform at a certain date, while they affect the interests of the receiving organization.

These documents can be addressed to both the organization and the official. In this case, the letter itself may not even contain the word "guarantee" - its meaning and name will remain unchanged. As it was, this document will promise fulfillment of any conditions.

Payment for goods received, the time of delivery of products, the quality of the goods or work performed, the timing of the provision of services or performance of work - all this can also promise a letter of guarantee. The listed parameters can be present as a small part of the body of the document or compose it completely. These forms are strictly business-like and refer to legal documents of a contractual type. A guarantee letter for payment is the most common type of this paper.

The main characteristics inherent in each document of this type are accuracy, clarity, brevity and, most importantly, unambiguousness of the written. The last point is of paramount importance, since the letter refers to granting the receiving organization any guarantees from an official on behalf of another organization. The document should mention the type of planned operation.

There are two main types of warranty letters. In the first, the organization provides a list of reasons that spurred it to write such a document. For example, an enterprise needs a combine harvester. Of course, it is faster and easier to ask this machine from a neighboring agricultural cooperative. At the same time, the guarantee letter first outlines the reasons why the organization urgently needs a harvester, and at the end adds the following proposal: "We guarantee the payment" or "We guarantee the rent fully in time before ...", etc.

The second type of letters can directly begin with guarantees: "By this document I guarantee to make payment / provide equipment / render services, etc. ...". In addition, many documents of this kind have, along with seals and signatures, requisites of the payer organization. The availability of such data is mandatory for such a form, as a letter of guarantee for payment.