A request letter and the rules for writing it

Very often people are faced with the need to write business letters, for work and for personal purposes. In view of the fact that the reasons for their writing business letters are very diverse, there are several of their types. So, there are accompanying and thank-you letters, letters-sentences, letter-orders, remind letters and many others. In this article, we will talk about what a request letter is, how to properly compile it, and about the features of its writing in English.

Request letters, as a rule, are compiled in cases when the sender wants to receive some information about a certain product, to find out if it is available, to clarify some issues related to its operation. Also, such a letter is sent in order to clarify the terms of delivery of goods, conditions and methods of delivery and so on. With its help, you can request a price list and a list of products. How do I write a request letter?

Rule number 1. Laconic and in fact

It is necessary to think over the letter to the smallest detail: to make it brief, understandable, concise, containing only the necessary information. It is important that the employees of the addressee quickly understand what they want from them and give a quick response.

Rule number 2. Observe the structure of the request letter

At the very beginning of this type of business letter, you must provide the name and address of the company that sends the request. Then follows the name of the company-addressee. After that, the official appeal to the company's management and the content of the letter is written. Be sure to indicate the source of information about the product you are interested in, a summary of the request for specific information, additional questions, information about your company and the benefits of cooperation. In the end - the signature.

Rule No. 3. The request letter must be presentable

That the company you are applying to is serious about your request and has made a positive decision about cooperation, the letter should look decent. As a rule, it is printed on a special letterhead, which will contain not only the text of the request, but also contact information.

A request letter in English (as, in principle, and in any other language) is written not only with the observance of the above rules, but also with the use of certain stamp expressions and clichés. It is not allowed to use abbreviated forms of words or expressions, abbreviations, references to "you" and other signs of conversational style. Abroad to writing business letters are very responsible, as evidenced by the presence of a huge number of guidelines and rules for their writing. It is also important to use words that indicate your respect and courtesy: show how much cooperation means for you with the addressee. The request letter ends with an expression of the desire to receive an answer as quickly as possible and with the best wishes.

A request letter, an example of which can easily be found on the Internet, is very popular today, since in the modern world the need to obtain information about a particular product arises more often.