Making letters is an important moment in the activities of people and organizations.

Writing was invented after humanity learned to speak and understand each other. Long ago people wrote each other letters expressing their feelings, emotions, experiences or simply telling about an event. Previously, it was the only way to communicate at a great distance. Today, the use of handwritten text has become much smaller, but the correct design of letters still remained unchanged.

There are different kinds of letters. This can be a simple text that is transmitted between relatives, friends or acquaintances. In this case, you can draw up a letter at your discretion. At the same time, no one will even pay attention to the fact that there are any shortcomings.

Business letters - this is a completely different situation. Here you need a special style with the use of polite phrases and the necessary words. The rules of writing business letters imply the availability of entry and conclusion, as well as, the main part. In the latter, some explanations or proofs are usually given. A business letter requires consistency, conciseness, correctness and persuasiveness. The statement is usually made from the first person of the plural, or from the first or third person singular. If the letter is addressed, for example, to the head, then it is possible to use the expression "Dear ...", then in conclusion it is necessary to subscribe: "Sincerely ...". Execution of letters in business style requires the observance of a certain volume, which, if possible, should not exceed one page of A4 format. Each issue should be presented in separate paragraphs, because in this form it is much easier to analyze the information received.
As already mentioned above, the registration of business letters takes place in a strict official style. Therefore, it is necessary to withstand it throughout the entire presentation. It is important to remember that correspondence is conducted with officials or managers, therefore, information should be provided without going beyond what is allowed (it is not necessary to go over to the person or impose one's opinion), and the main subject of discussion is the activity of the organization.
Such design of letters is acceptable absolutely for all types of service correspondence. It can be:
Answer, request, offer, appeal.
- Notification, which is often a response to an incoming appeal. Here you can use such word-rotation as "Inform", "Notify" and so on.
- Letter of guarantee. The design of the letter implies the confirmation of an action or request.
- A written letter, which sets out some instructions or notices from the authorities to the subordinates.

Any business letters must contain only reliable and up-to-date information. The use of foul language or unacceptable phrases in the given medium is excluded. Registration of letters is a very serious and responsible moment, from which the success of a transaction, employment or other important moments in a person's life and the organization's activity sometimes depends.