Main requisites of documents

Documents are an integral part of our lives. Our birth is confirmed by a document, every stage of life is connected with official papers and even death is documented. The main element of a document of any kind is the requisites. It is about them that will be discussed later.

Requisites of documents are their elements, which allow to assess the purpose, type and degree of importance of the paper. For today in our country the uniform state standard (GOST 351141 from 1998) which defines not only quantity of requisites as such, but also requirements to their registration, and also regulates their combination in the documentation of various type is accepted.

The type of document is determined by the degree of its importance, purpose. They, in turn, determine the number and location of requisites. In general, the documents can be divided into two broad categories: official and personal.

Personal represent the result of human activities. They include letters and memoirs, photographs and notes. Such documents are of value only for a particular person or circle of people, most often they do not have legal force.

Official documents include various regulatory and normative acts intended for execution within a single organization or the state as a whole (decrees, laws, regulations, protocols, etc.), as well as official personal documents (identity cards, documents confirming civil Status, status, etc.).

Requisites of documents are the main element of their official variety. As already mentioned above, it is the status and purpose of the official document that determines the number of constituent elements.

In a separate category, you can identify the main requisites of documents. As follows from the very name of this category, they are a set of elements that are necessarily present in the official paper. Most vividly the set of basic requisites reflects the form or form of the document. It is in them that the requisites of the document are collected, without which it will be considered incorrectly executed. Among them:

• The state emblem and / or the company logo;
• The name of the organization (full and, if available, abbreviated);
• reference data. It should be noted that the provisions of the standard do not contain clear instructions on the completeness of the content of these data. Therefore, it is sufficient to specify only the legal address and contact numbers. However, they often include bank details ;
• Name of the type of document;
• Author and data of the person to whom the document is sent;
• Date and registration number ;
• Header
• The actual text of the document;
• The signature of the head of the enterprise or the author.

These details of the document are not the only ones. In addition to the basic elements, it can contain various notes on urgency and confidentiality, agreement or approval (otherwise known as "vultures" and "visas").

Many documents on the contrary have the power and without some of the above elements. So, those that are intended for internal turnover, may not contain reference data on the organization, and run on a blank without them.

Requisites of documents, their competent placement and registration in accordance with the accepted standard, speak not only about the literacy of the executor responsible for drafting the document, but also about the high status of the organization itself.