Minutes of the general meeting: design details

In the course of their activities, legal entities often have a need to make decisions, organizing general meetings. At the same time, the protocol of the general meeting is drawn up, which is a document, the writing of which requires the presence of some knowledge on its drafting and design.

Legislation makes various requirements for the development of this document. First, the minutes of the general meeting should be drawn up no later than two weeks after the event. Two copies of the document are signed, indicating information about the time of the meeting and the place, the results of voting and the total number of votes of the shareholders. When registering papers, the names of the members of the presidium and the presiding person shall be indicated. An obligatory requirement is the agenda.

When registering the protocol, it is necessary to transfer the texts of speeches on the issues on which the vote was taken and its results. As a result, the decisions taken by the meeting are indicated.

The minutes of the general meeting of the owners collectively reflect the decision-making process that determines the company's activities. These documents are also made in other cases, for example, in the conduct of negotiations, business meetings, meetings of advisory bodies and various commissions. The purpose of the paper is to record the decisions taken and the agreements reached.

The importance of registration of the protocol is explained by the fact that joint collegial solution of issues is of great importance for the normal functioning of any company. Even with the sole decision-making by the director, an advisory body is created to deal with especially important issues, the work of which is formalized by the minutes of the meeting.

To prepare and execute this document, considerable preparatory work will be required. This includes collecting and processing the necessary documents, preparing the agenda, informing all participants about the time, place and date of the event. In order to correctly draw up the minutes of the general meeting and competently conduct the meeting, it is necessary first to distribute the necessary materials to all participants (various references, information on the issues under consideration).

Before the start of the event, participants should be registered. To do this, lists are compiled. For proper registration of the protocol, this procedure is mandatory. Since the decisions of the meeting are effective only if there is a quorum - the required number of persons having sufficient powers.

The course of the event is accompanied by manual stenography or recording of the meeting. For registration, you can also use draft entries, the importance of the various materials of the meeting, draft decisions, references, reports, etc.

The minutes of the general meeting of tenants or a legal entity may have a short or full form. The last view reflects all the speeches delivered, the short protocol represents a certain scheme that reflects only the names of the speakers and the topics of their speeches. Therefore, often this document is called a protocol-scheme. The choice of the type of paper is determined by the chairman or the regulations of the work of the collegial body.

Registration of the protocol is made in accordance with the requirements of office work and GOST to display the details, which can not be neglected. Incorrect registration of the minutes of the meeting may entail unlawful decisions, which can sometimes be of particular importance for the activities of any legal entity.