How to draw up an act: design, samples

In this article we will talk about the acts. Readers will become better acquainted with these documents, with their purpose. They will learn how to draw up an act correctly. They are also offered samples of filling the main business papers.

Historical facts

The term "act" originated from the Latin word combination actum est, which translates as "perfectly". It was used in documents of Ancient Rome and medieval Europe.

In Russian, the term appeared in the XVIII century. At this time acts were considered documents (business, legislative), which differed from narrative sources. The concept of an act, as a treaty document, was formed at the beginning of the twentieth century.

The form, content, registration of acts in Europe was established by the diplomat, who appeared in the eighteenth century. Currently, this paper and other documents are being studied by office work. This science can accurately answer the question of how to draw up an act correctly.

Appointment

In each organization there may be a need to fix certain events, facts that establish the real state of affairs. This goal is pursued in the preparation of acts that have a certain value in the work of any institution.

In other words, the acts are intended to document various situations in order to give them officiality. They contain information on the performance of various activities, tasks, assignments. Acts refer to reference and analytical business papers.

There is a wide variety of materials: Acts of work performed (services rendered), Inspection certificates, Acceptance documents, Inspection documents, Acts of technical documentation (sample documents are discussed below).

These business papers are compiled by several officials or a commission. Forms of some acts are established by law, for others there are strict rules of filling, which must be observed when compiling all materials. Part of the acts is made in an arbitrary form, but for the majority there are certain forms. How to draw up an act correctly?

General rules of registration

In order to complete the document, we recommend that you use the samples. Acts differ in the purpose of the document. However, there are uniform requirements for filling. They are required to adhere to when designing any material. General rules for completing acts:

1. In the registration of business papers, several authorized persons are often involved, commissions are drawn up from a certain number of people. This is very convenient for carrying out inventory activities, inspection inspection, inspection.
2. Acts are issued on certain forms with a mandatory list of requisites (a sample for convenience is given below).
3. Specify the name of the document.
4. It is required to specify the date, registration number, place of drawing up.
5. In each document the basis for the conclusion of the document is given.
6. In each business paper the members of the commission, its chairman are listed, all necessary personal data are indicated.
7. The material in the document should be broken down into paragraphs or paragraphs. Tables should be provided. The text must end with conclusions and suggestions.
8. The document consists of several copies, according to the number of interested parties.
9. Business paper is signed by all present persons in a certain sequence.
10. The document should be read by all persons, organizations whose activities affect the document.
11. Some business papers must be approved by the head of the organization, which is fixed by the regulatory legislation of the Russian Federation.

The act of the executed works (the rendered services)

Business paper is concluded between legal entities and individuals on the basis of work or services. It confirms their acceptance by the customer and serves as the basis for payment.

The material must be issued on a certain blank and meet the requirements of Art. No. 402 FZ of the Russian Federation, which are few. Making business paper is easy. How correctly to make "the Certificate of the executed works (the rendered services)"? The materials must contain the requisites:

• Name of the organization;
• The exact name of the documents;
• Date, number, place of drawing up;
• Requisites of customers and executors;
• The exact description of works, services with their cost;
• Transfer of all present persons with indication of necessary details;
• Seal, signatures of all the above-mentioned persons, decryption of signatures, indication of personal data required for identification of a person.

Inspection report

The purpose of this document is to assess the condition of the property, a description of all damages and defects. It consists in such cases: when selling real estate, when renting, when calculating damage, etc. The material is prepared on a certain form (the sample is considered below). How to draw up the "Inspection Report" correctly? Documents must include the following details:

• Name of organizations;
• The name of the documents;
• Date, number, place of drawing up;
• Type of real estate;
• The reason for the inspection;
• Exact addresses;
• General data on real estate;
• General characteristics of real estate, defects, damage;
• Parties to the agreement, commission members, witnesses;
• Signatures of all persons present, the press.

Act of Acceptance and Transfer of Documents

Business paper confirms the fact of transfer of certain documents from one legal entity to another in the organization. It consists in the dismissal, in case of transfer, etc. The material is completed on certain forms in several copies. How correctly to make "the Act of reception-transfer of documents"? Business papers include the following details:

• Name of organizations;
• The name of the documents;
• Date, number, place of drawing up;
• Number of copies, type;
• Requisites of legal entities;
• Signature, seal.

Checking act

The final document of the verification activities is the "Verification Act". It has a strictly defined form, the order of filling. Forms of verification acts are considered in Art. No. 294 of the Federal Law of the Russian Federation. The document is disputed through an administrative claim. How to make an "Act of Verification" correctly?

The document is concluded by a special commission. You may need to stamp the approval of the head of the organization. The basis for the audit is the regulatory acts. The main requisites for drafting business papers are as follows:

• Name of the organization;
• The name of the documents;
• Date, number, place of drawing up;
• Members of the commission, their personal data;
• Documents that served as the basis for verification;
• Conclusions and proposals of the commission;
• Signatures and seals.

Act of acceptance-transfer

Business papers are concluded between individuals and legal entities. These are documents that are drawn up for solving quantitative, price, quality problems. Documents are made in any form in several copies. However, when filling out business documents, there are some requirements. How correctly to make "the Act of reception-transfer of documents"? There are requisites required to fill in the materials:

• Name of organizations;
• The name of the documents;
• Date, number, place of drawing up;
• Personal information about the representatives of organizations;
• The reasons for signing the document.

Act of the Technical Commission

The results of certain activities, surveys, inspections are completed by the preparation of final documents. One of them is considered to be the "Act of the Technical Commission". It is filled in order to settle all disputes.

Material is made on a certain form in several copies. How to draw up an "Act of Technical Commission" correctly? Business papers should include the requisites:

• Name of organizations;
• The name of the documents;
• Requisites of customers;
• Date, number, place of drawing up;
• List of works or services;
• List of members of the commission for the acceptance of works, their personal data or requisites;
• The grounds under which work or services were performed;
• Stages of work;
• Spent money;
• The conclusions of the commission, in which the evaluation of the performed work is performed, comments are made, the results of the event are summed up;
• conclusions and offers;
• Signatures of members of the commission, the press.