Full name. How to properly sign documents

In the design of each document, the signature of the relevant official, the head, and the person applying for help to government agencies plays a significant role. In this regard, the decryption of the signature becomes particularly important. It is worth noting that this concept is unfamiliar to many citizens of our state.

Legal significance

The signature on the document gives the usual sheet of paper legal significance. As a rule, it is located under the main text, and is used as one of the mandatory requisites. If we were to rank the significance of all the necessary attributes of the document, then the first place would undoubtedly lead the seal, signature or other certifying element. After all, just a few characters make a legally significant document from a simple piece of paper.

In the light of the issue under consideration, it is necessary to consider such a concept as the right to sign. It means the authority of all officials who have the ability to personally or seal to certify a document. Please note that only the relevant official whose powers are registered in the job description can sign and approve the legally significant papers. These norms, as a rule, are contained in the job descriptions of the persons concerned, the provisions of the organization and other constitutive documents. In addition, the chief may order the delegation of the right to sign.

The signature of the director requires special attention, since this official is the key figure of the company's development. Significant characters can not be reprinted, you can not tear off the signed text.

Composition of props

As a rule, initially a date is put on the document, the signature goes further, on the right. Please note that this item contains the following elements:

• The position of the person who signed this or that document. The name of the organization must be indicated . This requirement is not necessary if the text is placed on the letterhead of the institution with the appropriate seals.
• Personal signature, which is an image of the shortened personal initials.
• Decoding of the signature, which implies the designation of the full surname, name, patronymic.

Features of registration of props

In accordance with the rules of registration of documents, the title of the post is written closer to the left margin. As for the decoding itself, it is indicated at the level of the last line of the document.

If the text and requisites are located on the letterhead of the organization, then the decryption of the signature can be located at the top. If such a feature is present, no further explanation is required.

The "Position" column begins with a capital letter. The text must always end with a period. Even if a table is located in the document, at the end of the text there should always be a decryption of the signature and the title of the person's position, which it is important to specify strictly in accordance with the staffing table. It is necessary to make appropriate extracts. In the personnel department there are such documents as a signature card, staff list, as well as information constituting a trade secret. They carry a special internal classification of secrecy for understandable reasons.

As for the name of the company, it is centered on the position of the person.

About personal signature

Personal signature is drawn up in accordance with the wishes of the person signing the document. This props is a kind of passport on paper for every citizen. There is a point of view that in this signature, drawn up according to all rules, the first letter of the name should be present and the next three letters should refer to the surname - as it is said in theory. However, in practice such a situation does not find its application.

Many citizens of the state are guided by the fact that a covert signature is much more difficult to forge. In this regard, officials, especially those holding managerial positions, try to use as many curls and round lines as possible. Paying attention to the problem of falsification of the signature, many forget that deciphering such "masterpieces" is even more difficult.

The decryption of the document signature is a complete disclosure of the initials. The presentation of a passport is, of course, not required, but the decryption must be carried out in strict accordance with the name and surname indicated in it. This means that if there is a letter "e" in the certifying document, then when disclosing the name. She must be present.

Signature of Deputy

Especially often there are problems with the signature of many deputies. And the questions concern not only the full designation of the name, but also the location of several similar details.

1. The post of the head of the organization is written with a small letter. However, if you support the corporate culture of the company, then it is quite appropriate to write management posts with a capital letter.
2. Abbreviations are not welcomed in such documents, that is, not "deputy", but "deputy".
3. Avoid accepted cuts in work positions. So, the old, good "chief accountant" is not welcome by anyone from among the partners, so from among the checking bodies.

When a document is signed by several persons

If the document is signed by several officials, then their personal symbols are arranged in one column under each other. When a document is printed, a one-and-a-half line spacing is used.

Sign documents first those people who are located on the highest step of the office ladder, that is, the document is certified from the top down. If the text is to be signed by officials equal in office, their surnames are located on the same line.

Similarly, a document is drawn up in the event that the contract is signed by several partners or parties concluding the transaction.

Inadmissibility of a slash

If the official who is authorized to sign the document is absent, then the employee who officially fulfills his duties must sign it. At the same time, his current position in which he works, as well as his surname, first name, patronymic, are indicated without fail.

Sometimes there can be emergencies. In this case, corrections can be made either by hand or by using a computer. Otherwise, you will have to alter the document indicating the actual position of the person acting.

It is inadmissible before the word "Signature" to put a preposition "For", and then print a slash. Such a discrepancy is easily challenged in the courts.

New type of signature

The digital signature is a relatively new requisite of the document, which gradually enters into the life of both ordinary citizen and ordinary citizen, and is introduced into the activities of commercial and state organizations. This props allows you to exclude distortion of the information of the electronic document, and also allows you to determine attachment to a particular person. The basis for the design of the electronic signature is the cryptographic transformation of information.

Federal legislation

At the moment there is a federal law number 63, which regulates the digital signature. According to the aforementioned normative legal act, it is of several types:

1. Simple electronic signature.
2. Unqualified.
3. Qualified.

A simple signature is a set of codes, passwords, as well as a list of other means whose existence can be confirmed by a certain person.

An enhanced unqualified signature is the result of the conversion of information in the form of a cryptogram. A characteristic feature of this type is the use of a private key. The existence of this form is necessary not only to identify the person who signed the document, but also to determine the legitimacy of the changes introduced.

The third type of electronic signature coincides with all the features listed above. There are special elements of protection, for example, crypto protection, which is subject to certification by the Federal Security Service. Electronic signature is qualified only by accredited certification authorities.

Scope and use

Electronic signature is a key element of electronic document management. This technology is widely used in external and internal data exchange, in the personnel and legislative sphere, in the commercial and industrial field and so on.

Supervisory authorities certify the verification by electronic signature. Since this development has become widespread, there is a simplicity of its use. The certificate of electronic signature, which is issued when it is issued, gives legal significance to the documents.

Any citizen of the state has the right to receive an electronic signature in order to use the list of public services identified on the site. With its help, you can verify documents, apply for new ones, and receive letters and notifications. Thanks to the provided opportunity, each user, without leaving home, can assure the sent letter. In addition, from the beginning of 2013, electronic cards were launched, where the electronic signature is automatically placed.

Such developments have made a necessary contribution to the development of society. Now the employees do not have to be worn with a stack of papers necessary for signing, but it is enough to send the document by electronic message.