Job description of the clerk: rights and duties

The clerk of the organization refers to the technical personnel. The qualification requirements for this position assume the presence of an initial vocational or general secondary education. To fulfill the duties, it is enough to get training on a special training program. The job description of the clerk does not require any work experience. Appointment and dismissal are usually made by the order of the head of the organization.

To perform duties, the clerk must know the normative and methodological documents, the local acts of the organization, and also be familiar with the basic orders and orders of the management. In addition, he needs to have knowledge about the organizational structure, specialization and profile of the enterprise, the document flow scheme, and to know the archival business.

The employee is obliged to follow the rules of the labor internal order, to have information about the terms of storage of documents, the procedure for their registration, to apply in their activities unified forms and standards of management documentation, as well as know the rules and regulations of labor protection. In addition, it is necessary to be able to work with the means of computer technology, communications and communications, which are used in document management.

The duties of a clerk include:

- execution of work on document circulation using the latest technologies and technical means, progressive methods and methods of its implementation;

- Reception, processing, registration and registration of internal and incoming business correspondence. The clerk must send letters and other documents for consideration to the director or structural subdivisions, and place the executed documents in the organization's affairs;

- reception, registration, registration, preparation for sending and sending outgoing business correspondence to the appointed addresses, placing control copies in the affairs of the enterprise;

- keeping records of the movement of internal, outgoing and incoming business correspondence, displaying relevant information in the control documentation (cards, books, journals) and documentation databases;

- implementation of the systematization and current storage of documents, their issuance for temporary use, ensuring the preservation of cases, monitoring the timely return.

Job description of the clerk obliges him to work on the creation and improvement of search and reference systems, providing fast and convenient search for documents.

The clerk prepares for the transfer and transfers the documents and materials to the archive, prepares the records of the cases sent for safekeeping. The employee should interact with colleagues in order to ensure the most effective performance, as well as carry out various instructions and instructions from the administration.

The job description of the clerk contains information about the rights of the employee.

He has the right to appeal to the administration with proposals that are aimed at improving the workflow. The clerk takes well-founded decisions concerning issues of document management activities. He can participate in protocol events, which discuss issues of his work and other aspects of organizing document management.

The job description of the secretary-clerk allows the employee to demand that the responsible executors return the previously issued documents, and, if necessary, make appropriate reminders to them.

The clerk is responsible for the violation of the organization of the document circulation, the failure to perform official assignments in accordance with his competence. The job description of the clerk forbids him to disclose information constituting a trade secret, and also to use the granted powers not for the purpose and for personal purposes.