Signature in e-mail: examples, sample

According to the rules of etiquette, it is customary to sign letters in a certain way. The electronic correspondence is not an exception. The article considers such a necessary thing as a signature in an e-mail: examples for different purposes of correspondence, variants in English and setting up this function in various services.

What is the signature in the e-mail?

If you vaguely understand what this is about, then open the site where you have an electronic mailbox. Click the "Write a letter" button and look in the lower left corner. There you will see, most likely, your name. This is the default signature, that is, automatically. It can be removed and sent a letter without it. But it will look impolite towards the addressee, especially in the situation of business communication. You can also add the desired text manually, but this is too troublesome. It is much easier to set up the necessary templates and use them, changing your signature in an e-mail. An example can be given a simple one: for business correspondence the wording is used: "Sincerely, Ivanov II", and for personal letters the phrase: "See you soon!" You can create many options, changing them depending on the communication goals and just your mood. In addition to the name and surname, the signature in the e-mail can contain a lot of any other data.

What is it for?

A well-formed signature in an e-mail can be an excellent way to promote a business. Examples for business correspondence: Name, title, contacts for communication, services and products offered, website address and much more.

In a personal letter, a signature can be your name or nickname, a wish to the addressee, a funny phrase, some kind of thoughtful quote that you consider as your motto, a link to a blog and the like. Here the purpose of the signature will be the expression of your individuality, the establishment of a trusting relationship with a pen pals.

The signature is placed after the main text of the letter, begins with a capital letter and is aligned to the left. The goals for which this short text is compiled at the end of the e-mail can be different. Depending on them, certain rules apply.

Business Signatures

Compliance with the chosen style of speech and the designation of communication - these two qualities must have the correct signature in the e-mail. Examples:

• Sincerely.
• With the hope of productive cooperation.
• With the hope of fulfilling the request.
• With gratitude for the cooperation.
• Sincerely yours (yours).
• Regards.
• Always happy to provide a service.
• We are waiting with interest your offer.
• We are sure that a misunderstanding will be settled soon, and so on.

Personal Signatures

There is already no strict regulations, and the variety of options is limited only by the author's imagination. Literally anything, from inspiring aphorisms to amusing and absurd phrases, can contain the original signature in an e-mail. Examples:

• Thank you for attention.
• Waiting for an answer, like the nightingale of summer.
• Kiss in the nose, your watchdog.
• Bye Bye.
• Best regards (paw, paw, etc.).
• With a wish for fine weather.
• With a great mood.
• With optimism (or vice versa - with pessimism).
• Selling a garage.

In general, variations can be invented a lot, if you correspond with a friend or friend who will accurately assess your sense of humor.

In English

People who collaborate with foreign companies or simply communicate with friends from abroad may need to study the options for signing in an e-mail. English business etiquette also involves the use of phrases-clichés. Examples:

• With best regards - best regards.
• Sincerely yours (yours) is yours sincerely.
• Sincerely yours truly, yours faithfully.
• I look forward to (waiting for) the answer - looking forward to hearing from you.

In addition to the established and necessary in the business etiquette of phrases, you can use something more interesting. For personal correspondence, an amusing, warm or beautiful signature in an e- mail is suitable and appropriate . Examples in English are as follows:

• Warmly - with warmth.
• Take care - take care of yourself.
• Bye for now ('Til next time) - see you soon.
• Write soon - I'm waiting for an answer.
• Hugs - I hug.
• (With) Love - with love (can be used not only in letters to lovers, but also to close friends, relatives).
• Lots of love - with great love.
• Kisses (XOXO) - the whole.
• Happiness is a choice - happiness is a choice.
• Always in my thoughts - I think about you.
• Season's blessings (greetings) - I congratulate you on holidays.
• Rock on - keep coming off.
• Shine on - shine, shine.
• May the Force be with you - may the Force be with you (a hint of the films "Star Wars").
• See you in the inbox - see you in the Inbox.

If you already have a fire with the desire to set up several different signatures in your mail, then now is the time to see how to do it.

How to configure a signature in Microsoft Outlook

If you use this mail program to receive and sort letters and respond to them, then the signature setting should be made in the "Settings". The sequence of actions depends on the year of release of the program. In older versions (2003 or 2007), open the "Tools" tab, select "Settings" in it, and then "Mail Format" and "Signature". In the most recent version of the program (2010/2013), you must first go to the "File" tab, and from there select: "Settings" - "Mail" - "Signatures".

Now consider how to add or change a signature in an e-mail. Outlook sometimes offers to first select the address of its mailbox, and then proceed to create a signature. Click the word "New" to proceed. If you create several variants, then each of them should be given a name, for example "for business", "short", "personal", "funny", etc.

By pressing the "Edit" button, you can print your text in the corresponding field, change its font, size, color, add links to websites, contact information and everything that you deem necessary. Then you need to save the created signature and turn on the function of its use. If you have made several variants of the signature, then you can insert them into the text of the completed letter manually by clicking "Insert" - "Signature".

The "Customize" function is very convenient, so that only occasionally an automatic signature appears in the e-mail. Example: sending an e-mail, you enter into correspondence with a person. Thanks to the settings, your signature will appear only in the very first message, and then the template will not be displayed in the correspondence with this addressee. This will help to avoid congestion and highlight significant information. And besides, you will show courtesy, as few people are pleased with the long automatic signatures after every short e-mail.

If you do not use e-mail programs, then you can customize the signature options directly on the site where you have an electronic mailbox. Consider 3 options.

How to set up a signature in Gmail

Having entered into the account, click on the name of your electronic box. Then select "Settings". At the very end of the list you will find the "Signature" section. Here you need to choose one of the two cheatboxes. By default, you probably have a "No signature". And you need to note another option, under which the dialog box of the text editor is located. Having done this, you can create your signature in an e-mail. Sample: "Best wishes, (your name)".

Through the graphical editor, you can add a link, a picture, a bulleted (numbered) list, etc. But it's not recommended to get involved in formatting, especially in business signatures.

How to set up a signature in Mail.ru

Here the scheme of actions is about the same. You need to go into your e-mail box, select the "Settings" menu at the top (click "More" if necessary), then go to "Sender's name and signature". Here you can specify three options for both. One option you choose by default, and it will be inserted automatically into the email. There is a limit of 255 characters. This limit can not exceed your signature in the e-mail. Example: Full name, title, telephone number, website address - these data should fit perfectly into a given number of characters. You can also specify the location of the signature before or after the quoted text. But, as already mentioned, it is more convenient to delete it altogether when you are in correspondence.

How to set up a signature in Yandex.Mail

On the site below the list of folders with your correspondence you will find a menu. Select the item "Configure" in it, then "Sender information". There will also be a window of the visual editor where you can type the desired text and arrange it in various ways. It can be noted where the signature will be located in the e-mail. Example: immediately after the answer (that is, after the text you have written) or at the very bottom of the letter (that is, after the entire history of correspondence).

It is not difficult to set up a signature for an e-mail, but to come up with a text is a more difficult task. Ideally, the signature for business correspondence should be as short as possible, informative and polite. For personal letters, it's good to think of something that reflects your personality and is pleasant to your friends.