Program "Motor Vehicle Management 1C": description, instruction, modifications and reviews

Over the past two decades, computers have so firmly penetrated our daily lives that it is now difficult to imagine how we used to live without smart technology. A special role is played by specialized software, since without it a computer, even the most powerful, does not represent a particular value.

Main characteristics

The software "Motor Vehicle Management 1C" was specially developed to fill in the travel sheets at the rate approved on April 26, 2011, No. 347. Thus, these documents are issued in full accordance with the order of June 29 of the same year, No. 624, and also Takes into account all changes made on January 24, 2012, No. 31n.

The value of software is that it allows you to fully automate the process of filling out and issuing travel sheets in organizations of all types, and also facilitates the work of those professionals who are directly responsible for this process.

The program "Motor Vehicle Management 1C" not only increases the efficiency of employees, but also significantly reduces the number of professionals who are completely loaded exclusively with "paper" work. This is achieved due to a wide degree of automation of all production processes associated with the organization of transportation.

Practice shows that in this case no less than 80% of all standard processes are automatized, including those related to the warehouse movement of the goods delivered and shipped. Of course, to achieve a better effect, you need to use specialized modules from 1C ("Warehouse", for example).

Restrictions of the minor version

In most cases for the company the youngest (and because - cheap) version of "Management of motor transport 1С" will approach. Only in this case it is necessary to remember the limitations that specialists may encounter:

• With each specific base at one time only one worker can work.
• Changes to the configuration can not be made: only a typical solution is supported and updated.
• Work in the format of "client-server" is also impossible.

If the enterprise needs these functions and wants to automate the work in a complex way, the following configurations should be applied: "1C TRAC Motor Vehicle Management" or "1C: Enterprise 8.2", which have full functionality, the ability to rewrite "for themselves," and can use additionally written modules.

The features of the older versions are very wide. It is especially important that any programmer 1C, familiar with the basics of the program, will be able to create an additional plug-in that is required for a particular enterprise to solve strictly defined tasks.

Main features of the software

It is possible to automatically fill out and print the "Daily Schedule Information" sheet, which will reflect all the necessary information. This is how the fourth point of the order of January 24, 2012, No. 31n is being implemented. The program also received the opportunity to fill out Form No. 16-VN (which reflects the specific causes of temporary incapacity for work).

Two-dimensional code goes in the format DataMatrix, which fully meets the requirements that are imposed on automation systems for data entry in the flyers. In the test (so far) mode, electronic documents are also supported, the data in which are obtained from the systems of satellite monitoring of routes and working time. There is support for equipment for scanning bar codes:

• Automatically enter the number of the form, which is encrypted in the code.
• Conversely, it is only possible to search for data by the number that is encoded in the barcode.

As in the previous case, the junior versions of "Motor Vehicle Management 1C 8.2" do not support the full range of capabilities that were originally conceived by the developers. In older versions of software, the list of possible works is much broader:

• Creation of a separate register of stolen, intentionally spoiled or lost forms of travel sheets. This is especially true for large enterprises, which, because of the constantly arising confusion, are likely to steal similar documents.
• Creation of comprehensive reports on the already used sheets of temporary incapacity for work, so as to fully charge drivers and freight forwarders with sicknesses.
• Even in the basic version, it is possible to change the layouts of these documents.
• A full audit of all changes made to the flyers. A common, constantly updated database will prevent any attempts at fraud.
• Control of access to these documents. This also provides a significant increase in security and profitability of the company.
• A special function is the validation of a sick-leaf on temporary incapacity for work of drivers and other persons. It is possible only in the older version of "Motor Vehicle Management 1C 8.2", and also in the presence of appropriate agreements with local health organizations.
• There is also the possibility of filling in the travel lists and daily dispatch on behalf of several legal entities.
• The program can record in the system and post the route documents that were filled in other organizations.
• On the form you can print any required varieties of fields, if only allowed the availability of free space on the form. This allows you to make even "1C Motor Vehicle Management Standard."
• The timing of the control of the time of transportation is monitored, based on the law of January 24, 2012, No. 31n.

How is information exchanged with other information systems

A valuable feature is the ability of the program to download information about clients from files with any structure. These include standard text documents in almost all encodings, as well as common formats - XLS and DBF, which are often used in the document circulation of any institution whose work is somehow connected with the provision of transportation services.

In the same form, it is also possible to unload already prepared routing sheets. Thus, the program "1C: Motor Vehicle Management" allows you to establish effective interaction between several companies.

Maintenance of documents on forms related to strictly reporting

It is known that the records on the blank of many documents relating to strictly reported ones should not go beyond the cells that were provided for their recording, nor can they come into contact with their boundaries. The difficulty is also that the form itself has a decent number of specific features that make it difficult to print on it with the help of widespread office equipment:

• The size of the left and right margins is only 4 mm.
• In order for the two-dimensional recognition code to be confidently read by all devices that are suitable for that, the printer's resolution must be at least 600 dpi.

Recommended printers

The branches of OKI and HP in our country have specially developed separate recommendations, which justify the solution of this problem. To see their effect in practice, the following examples of printing equipment were provided to 1C's office:

• OKI B431d.
• HP Officejet Pro 8500A.
• HP P1606.
• HP P1006.
• HP P1102.
• HP P1022.

On all the above printers there is an experimentally tested possibility of printing the travel sheets in the required form. For more information about the list of suitable printers, please refer to the reference file of the program "1C: 8.3. Management of motor transport ». Note that this software has passed certification in the relevant bodies of our country.

About the importance of updating ...

And what if there are no printers of the above described models in the organization? It's not worth worrying, since 1C constantly keeps records of newly manufactured models of office equipment and their subsequent entry into a special register. Most likely, if the printer does not belong to any very new family, it will be correctly defined by any 1C program, but only if the database is updated regularly.

The main notes on the use of the program

How does "1C: Motor Vehicle Management" work? The user's guide will give much more information, but the main information we will give on the pages of this article. First, you should install the program itself. This is done standardly, but the manufacturer himself strongly recommends putting it at the root of the C drive.

In this case, "1C: Enterprise 8. Motor Vehicle Management" will work much faster, as the indexing of databases will start to pass much faster. Given the "trends" of recent years, developers also recommend installing the program on an SSD (solid state) drive, since such drives demonstrate a phenomenal speed of random reading. This is very important when working with large databases of large corporations. Consider the process of creating a standard working base:

• Open Windows Explorer, and then go to the working directory (that is, the folder) of the program.
• Open the context menu by right-clicking the mouse, select the directory you need.
• Insert the copied folder into the directory you need, using the context menu of the mouse or by pressing the Ctrl + V key combination.
• Right click on the directory again, select "Rename", give the folder the desired name.

Register a new database

Immediately after the program is launched, a window appears in which the newly created database will need to be registered. Please note that after performing this operation (it is easy to perform it, as there are prompts), touching the newly created folder, deleting or renaming it, is strongly discouraged!

Moreover, it is not recommended that you even insert copies of the same folder (created with a shadow copy of the volume). If you need to drastically change something, it is better to create a new database and then import the contents of the old directory. In the case where users do not follow this rule, the correct operation of the program is not guaranteed.

Simply put, "1C: Traffic Management TRAC" supports the standard management methods adopted in the OS family "Windows", which greatly facilitates the assimilation of the program by inexperienced users. This reduces downtime and allows you to keep the company's profits at the same level.

How is the program evaluated by ordinary users?

How do users evaluate the program "1C: Enterprise 8. Motor Vehicle Management"? Feedback indicates that employees like easy configuration of the software product, as well as a logical, thoughtful arrangement of the interface elements.

1C Company is working hard in the area of code optimization. If earlier versions were difficult to "blame" for high speed, then the latest releases work really fast, and to achieve this, there is no need to completely update the entire computer hardware park of the enterprise.

conclusions

Thus, the program "1C: Motor Vehicle Management" of the 8th version is an excellent choice for all modern companies. The introduction of this software package at the enterprise will significantly reduce the time and labor costs, optimize transport processes.