Gmail-tricks to be aware of in order to increase your productivity

E-mail in personal communication is gradually losing popularity, giving way to social networks and other programs for instant messaging. However, in a business environment, it remains a very useful and relevant tool. Especially when it comes to the Gmail mail client, which is beautiful and functional in itself. But there is still a large number of various useful chips that you can use.

Cancel sending a message

Periodically every person has an unpleasant situation when the letter is already sent - and you immediately realize that you have done something wrong. But the message has already departed, and the recipient will not read exactly what you wanted to send him. However, do not worry - there is a way that allows you to cancel sending a message if it's not too long. Just add the Undo function - after that you will have a corresponding button that will allow you to cancel the sending of the message, thus excluding the possibility that the wrong message will fall to the wrong recipients.

Boomerang

There is one very useful application for this mail service, which solves one very important problem that arises almost all. Unfortunately, the basic Gmail service does not have the ability to create pending emails, that is, those that need to be sent after a certain period of time. This is an actual problem for any business that would like to conduct an organized mailing list for its partners or customers. With the Boomerang application, you will receive a new button that will offer you a wide selection of sending options - in an hour, a day, a week, and so on. If such options do not suit you, then you can choose the possibility of sending at a specific time.

Cleaning out incoming messages

In this paragraph, it's not about the service and not about the application - here you will need to learn one very useful action that will allow you to always keep your mailbox in order. So, for many people the folder of incoming messages is full - it can have several thousand messages. But are these really the messages that you really need? Will you read them again? The best way to organize your mailbox is to keep it empty all the time - because in real life you do not leave messages inside after reading. Delete those messages that you are already guaranteed not needed, and those that you can still contact in the future, send to the archive. That's all - now your mailbox will look clean and tidy, you can navigate much faster in it, and you will never have to dig into hundreds and thousands of incoming messages.

Harvested answers

Given the fact that you are most likely using e-mail for all sorts of business-related cases, you are unlikely to often write unique messages. You always respond in the same way in specific situations - when you need to answer about social networks, talk about services, remind about the terms and so on. Accordingly, you can prepare any number of templates - Gmail allows you to do this, as well as gives quick and convenient access to all the templates that you have prepared. So you can significantly reduce the time spent working with e-mail - you will never have to write the same one for ten times for different clients, it will be enough just to substitute the desired name.

Address Features

Not all Gmail users know one very interesting feature associated with two characters - "+" and ".", Which you can not use when creating your mailbox. But you can use them later, given the fact that all letters sent to your address will be sent to you on the box, in the text of which these symbols were inserted. This feature alone does not give you anything useful, but you can use it to filter your subscriptions. If you leave your address somewhere, add symbols to it with a small description, and then create the appropriate folder in your client. And now all the letters that will be forwarded to the address you have changed, will fall into a separate folder.

schedule

You can ignore this, but you spend much more time checking e-mail than you would like. To avoid this, you need to configure the restriction service, that is, you need to specify several specific time intervals that will be allocated exclusively to reading letters and replies to them during the working day.

Subscriptions

It's not a secret for anyone that e-mail boxes are a great object for spamming. Therefore, every person would dream of completely controlling their subscriptions, but there is a feeling that they themselves arise out of nowhere. Accordingly, you can come in handy very good service Unroll.me, which in the form of a regular letter provides you with information about all your current subscriptions - and also allows you to instantly unsubscribe from those that do not interest you.

KeyRocket

Another extremely useful application that can breathe new life into hotkeys that few people use. If you install this application, every time you are going to do something, for example, go to the previous tab, using the mouse cursor, you will have a pop-up window that will remind you about the possibility of using hot keys.

Selectivity

Again, not all of the tips relate to any applications or services. For example, you should develop selectivity when working with e-mail. Dozens of letters come to you every day, and if you try to answer absolutely everything, you will spend too much time. Try to select only what is most important and interesting to you, even if you have to give up answers to personal letters that do not carry potential benefits.

Algorithms

Also, you should think about useful algorithms that you can use in your work. The simplest example is if you open an email with an image, it is saved to you in Dropbox. Here the possibilities are not limited.