Cash collection. What this banking operation involves is a complete description

Cash collection - what is it? Probably, many are asked this question. This article will help you to understand everything. To begin with, a definition of the term should be given. So, this is the procedure for the collection and subsequent transfer of cash currency both between different organizations, and between units of one. In addition, cash collection implies the movement of any values. For example, important documents, precious metals, bank cards and much more.

Order of conduct

Since the collection of funds, bills of exchange, payment and settlement documents, as well as other banking procedures, is a cash transaction, it is necessary to prepare some papers in advance. To begin with, an agreement is concluded between the organization that provides cash collection services and the firm that they need. However, it is not necessary to be limited only to legal entities, since there are situations in which cash collection for individuals is also in demand.

It is important to remember that organizations for the provision of such services work closely with banks, which, in turn, make monthly numbered calling cards. They specify in detail: the name, contact details, address and time of the organization, the number of bags attached to them, as well as the time and frequency of arrival of the collectors. Of course, the last of the listed data is determined in accordance with the volume of transported banknotes. Each empty bag participating in the described process is assigned its own number. Then the head of the cash collection service will coordinate the arrival time of the specialized machines with the serviced organization.

All you need

Of course, the process called "cash collection" requires compliance with many rules, one of which is not only the receipt of empty bags, but also the registration of related documents. So, the list of all the necessary information issued to the employee before departure, looks like this: a specialized capacity, indicated by an individual number, keys, stamp, security cards, as well as power of attorney for the transportation of foreign currency or other valuables.

Activities upon arrival

The regulatory acts prescribe the sequence of actions that an authorized officer is required to deliver to the place where the services are sought. To begin with, the cashier must check the identity documents of the arriving person, the power of attorney for transportation, a safe card, and also accept a new empty bag assigned to the company. And, in turn, provide a sample of the seal and a bag full of banknotes, do not forget to attach a corresponding invoice and receipt. In addition, the cashier is responsible for drafting the document, which indicates all the operations performed. Then the statement and the completed register are checked for compliance with the amounts claimed, and the paper is put into the bag with cash. The next item, which includes a process called "cash collection", can be considered the sealing procedure. In the presence of the cashier, it is necessary to check the integrity of both the delivered seal and the bags, as well as the inaccessibility to the contents inside. The employee of the serviced organization fills out the card, after which the authorized person checks the numbers on it, in the receipt and in the invoice. If a mistake was made by the cashier when completing the attendance card, then it must be corrected immediately for the correct record. This action must be committed by the same employee. The correctness of the new mark is certified by the signature of the cashier.

Important conditions

In the process of receiving a bag with cash and all accompanying documents, the collector signs the receipt, certifies it with the stamp of the organization and prescribes the date, and then returns it to the cashier. However, there are cases when the employee of the service provider finds various violations. It is important to note that the deviation from the prescribed rules is not only the defects of the bag and sealing, but also the incorrect compilation of a transcript to it. At once there is a question: what to do in this situation? Encashment of funds will be successfully completed if the detected defects can be eliminated in the presence of an authorized person, without violating the schedule of his work. In the event that it is impossible to take corrective actions in the shortest possible time, the bag will not be accepted. Therefore, the collection of funds (in the store, for example) is carried out at a subsequent visit to the service organization. Of course, it is necessary not to forget to put a corresponding mark in the column "repeated arrivals" of the secret list.

Receiving a bag in a bank

This procedure has some characteristic differences and is considered more complicated than the receipt of cash assignments and other tangible assets by the collection service. To begin with, it is necessary to note the order of actions performed by the employee of the banking structure. He is obliged to verify the compliance of the entries in all attached documents: a waybill, a clearing card or a receipt, and also carefully inspect the bag for damage (such as patches, tissue tears, external seams, tearing or nodding there), identify defects in seals and locks . After that, reconcile the numbers indicated on the bag and on the accompanying documents.

Violations at this stage

If the employee of the banking service discovers inconsistencies in the accompanying papers, a note is made in the notes column of the verification journal, which is subsequently viewed by both the receiving and the surrendering parties. In the event that any signs of damage are found on the bag, then it must be opened and then the content is recounted (piece or polistny). The identification of a shortage or a surplus is recorded in the autopsy report. The name and requisites of the organization, the date and the reason for the autopsy, as well as the positions, surnames and initials of the employees who performed the autopsy and those present at it, information about the premises where the procedure was carried out are also entered there.

Cash collection: posting

Since the procedure described above falls under the category of accounting, it is necessary to issue a cash account order, where account 57 "Transfers in transit" will be used. This is considered convenient both for organizations and for the collectors themselves. Consider the following example. The organization needs to transfer an amount of 700 thousand dollars. Ie to the bank for subsequent transfer to a certain settlement account. Commission is 0.2% of the received value.

Thus, the collection of funds is clearly presented in the table above.